Procurement General & Operations Assistant

Job description

Are you interested in working with a leading education technology player, the global leader in the assessment and certification of professional skills industry with presence in more than 200 countries worldwide?

If so, this is the chance to apply now! 📥

PeopleCert is looking for a Procurement General & Operations Assistant who provides administrative and operational support to the Procurement Department, with a focus on indirect procurement.

The role primarily covers fleet vehicles, paper orders, and insurance-related procurement.

The successful candidate will ensure smooth execution of day-to-day procurement activities, accurate record-keeping, supplier coordination, and timely follow-up, supporting the Head of Procurement in delivering cost-effective and compliant outcomes.

As a Procurement General & Operations Assistant, your tasks will include the following:

• · Support end-to-end procurement activities for assigned categories (fleet vehicles, paper, insurance).
• · Prepare and process purchase requests, purchase orders, and related documentation in line with company policies.
• · Assist in the sourcing process by gathering quotations, comparing offers, and preparing evaluation summaries.
• · Coordinate with suppliers for order confirmations, delivery schedules, and resolution of basic issues.
• · Maintain up-to-date supplier records, contracts, and procurement files.
• · Monitor stock levels and assist with timely re-orders for paper and consumables.
• · Provide administrative support for fleet management, including vehicle documentation, insurance renewals, and service follow-ups.
• · Assist with insurance documentation, claims handling, and renewals.
• · Track invoices and payments in coordination with Finance.
• · Ensure compliance with procurement policies, ethical standards, and internal approval workflows.
• · Support reporting activities by preparing basic spending reports and data summaries.

What we look for:

• Bachelor’s degree (or currently studying towards) in Business Administration, Supply Chain, Procurement, or related field.
• 1–3 years’ experience in procurement, purchasing, or administration
• Basic understanding of procurement processes and supplier management.
• Strong organizational skills with attention to detail and accuracy.
• Good communication and interpersonal skills for supplier and stakeholder interaction.
• Exceptional command of the English language (native-like fluency or C2 level certification preferred).
  
  Certifications such as LanguageCert C2 LTE or C2 IESOL are a plus.
  
  
• Advanced computer literacy is required.
  
  ECDL Advance level certification is desirable.
• Familiarity with emerging technologies including AI, machine learning, and applications such as ChatGPT in procurement contexts
• Strong communication and negotiation skills and attention to detail.
• Customer service, analytical thinking, planning and teamwork skills.
• Self-driven, flexible and able to work in a high-volume, fast-paced, and deadline-driven environment.

What we offer:

• Work in an international, dynamic and fun atmosphere
• Two free vouchers for all certifications from PeopleCert's Portfolio per year for all employees
• Huge learning experience in using best practices and global environment
• Constant personal and professional development

If you want to become a member of our international, dynamic and agile team that creates world leading software products, then we should certainly like to hear from you!

About PeopleCert

PeopleCert is a global leader in assessment and certification of professional skills, partnering with multi-national organizations and government bodies for the development & delivery of standardized exams.

Delivering exams across 200 countries and in 25 languages over its state-of-the-art assessment technology, PeopleCert enables professionals to boost their careers and realize their life ambitions.

Quality, Innovation, Passion, Integrity are the core values which guide everything we do.

Our offices in UK, Greece, and Cyprus boast a culture of diversity, where everyone is different, yet everyone fits in.

All of us at PeopleCert are committed to the reflection of the diversity and inclusion of our customers and the communities in which we do business.

Working on Home Office (HO) Secure English Language Tests (SELTs)

Any person who is engaged by PeopleCert to work on the SELT service must undergo a Background Check (the results of which must be acceptable to PeopleCert and the HO) prior to commencing their SELT duties.

All SELT personnel will be required to complete a declaration (provided by PeopleCert) where the existence of any criminal record and/or bankruptcy must be declared.

If working on the SELT service in the UK, background checks will include:

• A basic or enhanced Disclosure Barring Service (DBS) check

• Right to Work in the UK check (including nationality, identity and place of residence)

• HO security check (Baseline Personnel Security Standard (BPSS) or Counter Terrorist Check (CTC)

• Financial background check

• Employment reference check.

• If working on the SELT service anywhere in the world (outside of the UK) personnel will undergo background checks that are equivalent to those stated for the UK.

In addition, if personnel are required to speak to SELT candidates they must be appropriately skilled in English language and, where SELT services are provided anywhere in the world (outside of the UK), the official language of the relevant country.

All applications will be treated with strict confidentiality.

Required Skill Profession

Business Operations Specialists